Meet your 2024 Senior Celebration Planning Committee!

Committee/Volunteer Position Descriptions

                        Revised June 2017

*Committee Officer as established by SGN Bylaws

Chairperson*

• Sets up and directs monthly general meeting proceedings; must attend all monthly SGN meetings

• Coordinates and oversees all SGN Committee planning

• Manages all SGN communications (SGN emails, announcements, outreach, etc.)

• Liaisons with event site management and with Ponderosa High School administrators

• Attends other SGN special events or meetings as needed

• Preps and oversees the graduation night SGN event operation; must attend/supervise event

Vice-Chairperson*

• Assists Chairperson in fulfilling his/her responsibilities as needed.

• Serves as a consultant to the Chairperson.

• Attends other SGN special events or meetings, as needed

• Works with all Committee coordinators to determine number of volunteers needed

• Attends on-campus events to recruit new parent volunteers

• Attends the graduation night SGN event to organize and supervise volunteer operations

• Attends monthly SGN meetings

Treasurer*

• Works with Chairperson to set overall budget

• Keeps accurate records and submits monthly reports according to Treasurer Guidelines

• Handles banking and deposits for all monies from tickets, fundraisers, donations, and other SGN income

• Issues payment checks to various vendors

• Attends monthly SGN meetings

Secretary*

• Prepares monthly meeting items in advance, sets up meeting; must attend all monthly SGN meetings

• Prepares meeting minutes and distributes copies to Chairperson and all committee members

• Completes legal paperwork including all vendor contracts, insurance, and non-profit status

Publicity/Webmaster

• Manages SGN website, Facebook, other social networking sites

• Publicizes and promotes SGN event and fundraising activities

• Produces annual SGN trifold information brochure

• Provides updates to PHS for bulletins, senior news, billboard, robocall/text messages

• Attends monthly SGN meetings

Registration Coordinator

• Coordinates and prepares online ticket ordering system; performs all data entry required for tickets and maintains records of ticket orders and monies received

• Coordinates and prepares Fall ticket registration launch to Senior families

• Coordinates and prepares Spring registration outreach

• Attends monthly SGN meetings

• Attends the graduation night SGN event

Campus Event Coordinator/School Liaison

• Manages on-campus promotion of SGN party and attends Senior campus events to speak/promote

• Works with PHS Student Activities Director for student promotions

• Works with PHS Senior Class Advisor and attends senior meetings

• Attends monthly SGN meetings

Fundraising Coordinator (Business Donations, Scrip, Retail Loyalty Programs)

• Pursues business donations and grant monies

• Conducts follow-up/appreciation letters to all donors; coordinates donor listings with website

• Oversees and manages promotion of retail scrip and store loyalty fundraising programs (includes eScrip, AmazonSmile, Raley’s/Bel-Air, Nugget Markets, etc.)

• Maintains accurate records and submits monthly reports and updates

• Attends monthly SGN meetings

Event Food Coordinator

• Plans menus, obtains food donations, secures all food and related supplies for PHS cafeteria (Student Check-In) and venues on graduation night/overnight

• Attends the graduation day and night SGN event to coordinate all aspects of food delivery and food service at locations

• Attends monthly SGN meetings

 Student Check-In Coordinator

• Coordinates and trains the volunteers on PHS Cafeteria student Check-In procedures

• Sets up and supervises Check-In operation after graduation

• Attends the graduation night SGN event

• Attends monthly SGN meetings

Prize Coordinator

• Coordinates prize solicitations, donations

• Purchases, organizes, and prepares prizes for distribution at event

• Attends the graduation night event

• Coordinates, prepares prize drawing graphics/presentation, and oversees prize drawing at event

• Attends monthly SGN meetings

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Grad Night Event Volunteers and Party Chaperones

• Work at PHS Cafeteria for Student Check-In from 8:00-11:00pm on graduation night

• Chaperone the event and volunteer on-site on graduation night, overnight, through 7:00 am Saturday morning.

• Assist with early prep and setup of Check-In and/or party venues

General Volunteers

• Each of the above categories needs occasional volunteers to assist during the school year