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WE NEED YOUR HELP!
WE NEED YOUR HELP!
JOIN US AT THE PLANNING MEETINGS
The Senior Celebration Planning Committee meets once a month for one hour, every 3rd Tuesday until May. During each meeting we discuss party entertainment possibilities, fundraising opportunities, prizes, and any other ideas that could possibly help make the night more unforgettable. We need your ideas!
Meet your 2025-26 Senior Celebration Planning Committee!
CHAIRPERSON
Candice Bearden
PUBLICITY/WEBMASTER
John Buhman
EVENT FOOD COORDINATOR
OPEN
VICE-CHAIRPERSON
Sarah Rich
REGISTRATION COORDINATOR
OPEN
STUDENT CHECK-IN COORDINATOR
OPEN
TREASURER
Monica Labrado
CAMPUS EVENT COORDINATOR/
SCHOOL LIASON
OPEN
PRIZE COORDINATOR
Jocelyn Turnbow
SECRETARY
Nicky Lewis
FUNDRAISING COORDINATOR
Beth Leal
JOIN THE SENIOR CELEBRATION COMMITTEE
The Senior Celebration Committee can not continue unless we fill the positions (including positions where the committee member is in their final year). Please consider being a part of this awesome committee to help plan the Senior Celebration for each graduating class.
Don't wait until your student is a senior.
We are looking for parents of Freshmen, Sophmores, and Juniors to join us to learn the position from sitting officers.
If interested, please email us at committee@phssobergradnight.org
and/or attend the next planning meeting!
Committee/Volunteer Position Descriptions
*Committee Officer as established by SGN Bylaws
Chairperson*
Sets up and directs monthly general meeting proceedings; must attend all monthly SGN meetings
Coordinates and oversees all SGN Committee planning
Manages all SGN communications (SGN emails, announcements, outreach, etc.)
Liaisons with event site management and with Ponderosa High School administrators
Attends other SGN special events or meetings as needed
Preps and oversees the graduation night SGN event operation; must attend/supervise event
Vice-Chairperson*
Assists Chairperson in fulfilling his/her responsibilities as needed.
Serves as a consultant to the Chairperson.
Attends other SGN special events or meetings, as needed
Works with all Committee coordinators to determine number of volunteers needed
Attends on-campus events to recruit new parent volunteers
Attends the graduation night SGN event to organize and supervise volunteer operations
Attends monthly SGN meetings
Treasurer*
Works with Chairperson to set overall budget
Keeps accurate records and submits monthly reports according to Treasurer Guidelines
Handles banking and deposits for all monies from tickets, fundraisers, donations, and other SGN income
Issues payment checks to various vendors
Attends monthly SGN meetings
Secretary*
Prepares monthly meeting items in advance, sets up meeting; must attend all monthly SGN meetings
Prepares meeting minutes and distributes copies to Chairperson and all committee members
Completes legal paperwork including all vendor contracts, insurance, and non-profit status
Publicity/Webmaster
Manages SGN website, Facebook, other social networking sites
Publicizes and promotes SGN event and fundraising activities
Produces annual SGN trifold information brochure
Provides updates to PHS for bulletins, senior news, billboard, robocall/text messages
Attends monthly SGN meetings
Registration Coordinator
Coordinates and prepares online ticket ordering system; performs all data entry required for tickets and maintains records of ticket orders and monies received
Coordinates and prepares Fall ticket registration launch to Senior families
Coordinates and prepares Spring registration outreach
Attends monthly SGN meetings
Attends the graduation night SGN event
Campus Event Coordinator/
School Liaison
Manages on-campus promotion of SGN party and attends Senior campus events to speak/promote
Works with PHS Student Activities Director for student promotions
Works with PHS Senior Class Advisor and attends senior meetings
Attends monthly SGN meetings
Fundraising Coordinator
(Business Donations, Scrip, Retail Loyalty Programs)
Pursues business donations and grant monies
Conducts follow-up/appreciation letters to all donors; coordinates donor listings with website
Oversees and manages promotion of retail scrip and store loyalty fundraising programs (includes eScrip, AmazonSmile, Raley’s/Bel-Air, Nugget Markets, etc.)
Maintains accurate records and submits monthly reports and updates
Attends monthly SGN meetings
Event Food Coordinator
Plans menus, obtains food donations, secures all food and related supplies for PHS cafeteria (Student Check-In) and venues on graduation night/overnight
Attends the graduation day and night SGN event to coordinate all aspects of food delivery and food service at locations
Attends monthly SGN meetings
Student Check-In Coordinator
Coordinates and trains the volunteers on PHS Cafeteria student Check-In procedures
Sets up and supervises Check-In operation after graduation
Attends the graduation night SGN event
Attends monthly SGN meetings
Prize Coordinator
(Business Donations, Scrip, Retail Loyalty Programs)
Coordinates prize solicitations, donations
Purchases, organizes, and prepares prizes for distribution at event
Attends the graduation night event
Coordinates, prepares prize drawing graphics/presentation, and oversees prize drawing at event
Attends monthly SGN meetings
Grad Night Event Volunteers and Party Chaperones
Work at PHS Cafeteria for Student Check-In from 8:00-11:00pm on graduation night
Chaperone the event and volunteer on-site on graduation night, overnight, through 7:00 am Saturday morning.
Assist with early prep and setup of Check-In and/or party venues
General Volunteers
Each of the above categories needs occasional volunteers to assist during the school year
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