We can use your help on planning committees throughout the year, as well as with individual fundraising and ticket sales events.  Parents of all grade levels are welcome!

Committee & Volunteer Positions

Chairperson:

·  Coordinates and oversees all Grad Night Committee planning

·  Completes legal paperwork including contracts, insurance, and non-profit status

·  Liaisons with event site management and with Ponderosa High School administrators

·  Facilitates monthly Grad Night meetings

 

Treasurer:

·  Works with Chairperson to set overall budget

·  Keeps accurate records and submits monthly reports

·  Handles banking and deposits all monies from registration, fundraisers, cash donations, etc.

·  Writes checks to various vendors

·  Attends monthly Grad Night meetings

 

Registration Coordinator / Registration Co-Coordinator:

·  Designs, prints, and coordinates mailing of registration forms

·  Performs all data entry required for registration information

·  Maintains records of all registration forms and monies received

·  Attends monthly Grad Night meetings

 

Dine-out Coordinator:

Publicity:

·  Publicizes and promotes Grad Night event and all fundraising activities

·  Works with Student Activities Director for student promotions

·  Works with PHS Senior Class Advisor and attends senior meetings

·  Provides updates for website postings

·  Attends monthly Grad Night meetings

 

Volunteer Coordinator:

·  Works with all committee coordinators to determine number of volunteers needed

·  Maintains volunteer lists & master email addresses

·  Attends school events to recruit volunteers

·  Attends Grad Night event to coordinate volunteers

·  Attends monthly Grad Night meetings

 

T-Shirt Coordinator:

·  Obtains bids from T-shirt companies

·  Organizes student design contest for T-shirt

·  Orders and distributes T-shirts

·  Attends monthly Grad Night meetings

 

Transportation & Check-In / Co Transportation:

·  Secures buses and volunteer transportation to event

·  Trains volunteers on check-in procedure

·  Attends Grad Night event (checks-in at Ponderosa and coordinates all aspects of check-in and transportation to and from event)

·  Attends monthly Grad Night meetings

 

Food Coordinator:

·  Plans menus, obtains food donations and/or buys all food and related supplies

·  Attends Grad Night event to coordinate all aspects of food

·  Coordinates food at school cafeteria & Scandia

·  Attends monthly Grad Night meetings

 

Fundraising - Business Donations Coordinator:

·  Pursues business donations and grant monies

·  Keeps accurate records and submits monthly reports

·  Works with Publicity to send thank you letters to all donors

·  Attends monthly Grad Night meetings

 

Scrip Fundraising Coordinator:

·  Oversees and manages promotion of Scrip

·  Keeps accurate records and submits monthly updates and reports

·  Attends monthly Grad Night meetings

 

On-Campus Registration Coordinator:

·  Works with Volunteer, T-shirt and registration coordinators as needed to oversee on-campus promotion, registration, and bus sign ups

·  Attends on campus registration, bus sign ups, and t-shirt distributions

·  Attends monthly Grad Night meetings

 

Prize Coordinator:

·  Works with Fundraising Coordinator to obtain prize donations

·  Purchases prizes

·  Coordinates distribution of prizes at school when students arrive back at school in the morning

·  Attends Grad Night event

·  Coordinates and oversees prize drawing at event

·  Attends some monthly Grad Night meetings

 

Security Coordinator:

·  Arranges security needs with event site management

·  Attends Grad Night event to train and coordinate volunteers

·  Attends some monthly Grad Night meetings

 

First Aid:

·  Attends Grad Night event to oversee minor medical complaints

 

Event Volunteers:

·  Checks in graduates at Ponderosa 8-11pm on Graduation Night 

·  Attends Grad Night event and volunteers on-site at Scandia 10pm-6am on Graduation Night

 

Publicity:

 

General Volunteers:

·  Each of the above categories needs occasional volunteers

·  Please email and tell the areas you would like to assist

·  Add your name to our distribution list